BUSINESS AND FINANCE

Planning Unit : Division of Business and Finance

Responsible for Objectives: Beulah Gardner

Planning Objective: In compliance with the Federal Perkins Rules and Regulations mandated by the United States Department of Education, the Collection Officer is telephoning borrowers daily, sending collection letters, counseling borrowers on a daily basis and placing accounts with outside agencies every 120 days. The default rate for 1994-95 was 7.8% and 10.6% in 1995-96.

Planning Unit: Division of Business and Finance

Responsible for Objective: Paul Sood

Planning Objective: The Office of Contracts and Grants is in the process of reviewing its accounting procedures for cash receipts and financial reports in a timely manner. All the financial reports have been sent to The Department of Education, National Science Foundation and Title III awards. The details are given below:

Grants including Title III $ 9,792,471.57

Pell Grants 1,451,031.71

Student Awards 271,493.52

Total $11,514,996.80

Planning Unit: Division of Business and Finance

Responsible for Objective: Bernard Conyers

Planning Objective: The Savannah State University and the Board of Regents are in the process of acquiring an architect to provide a master plan to assess our current residence hall facilities for renovation or building of new residence halls, or a combination of renovation and building. The residence hall renovations in Peacock and Bostic halls are approximately 90% complete. The estimated renovation budget is $450,000. The renovation in Camilla Hubert Hall (first floor) was put on hold until further notice.

Planning Unit: Division of Business and Finance

Responsible for Objective: Bernard Conyers

Planning Objective: The Savannah State University Bookstore is currently operating on the newly installed MBS Point-of-Sale system. As of the Winter Quarter 1997, all Financial Aid accounts were processed through the registers in order to maintain a perpetual inventory. Also, the MBS system further enabled an inventory of textbooks at the close of the Fall Quarter. All unused books are being processed for return through the MBS system. The Financial Aid’s modular will be added to the MBS system, July 1997. Ninety-five percent of the SSU (old) soft good items have been sold.

Planning Unit: Division of Business and Finance

Responsible for Objective: Barbara Smith

Planning Objective: Computer Services and Information Technology is one of the units within the Division of Business and Finance. The primary purpose of the unit is to form and maintain a solid base of technically oriented computer related support for the University. This involves overseeing all major computer components which includes Academic Computing, Administrative Computing, Networking and Telecommunications and Computer Training and basic hardware and software support.

Planning Unit: Division Of Business and Finance

Responsible for Objective: LeRoy Summer

Planning Objective: The University is in its final phase of implementing the Banner Student Information system, and Financial Aid system. The Banner team will schedule its first mock registration the third week of March 1997. This test registration will include 50 students taken from the current student record system.

Planning Unit: Division of Business and Finance

Responsible for Objective: Janice Allen

Planning Objective: The area of Financial Services is currently making an assessment of all unpaid invoices to determine the reasons they are unpaid. Steps are being taken to assure that invoices are paid within the 30 day period.

Action Plans

The Payroll area and the Office of Human Resources are working in conjunction to eliminate duplication of tasks. Our goal here is to become more efficient in the area of payroll processing.

Several departments on campus have been given access to inquire into the Accounting system. This will assist them in maintaining up to date records. Working jointly with the Accounting personnel, it will assist us in locating errors on a more timely basis so that the necessary corrections can be made. As a result of the assistance provided by the Computer Services area, we have been able to streamline part of the process of disbursing checks for students under the Title IV Program. Instead of manually cutting approximately 3,000 checks for the Winter Quarter, a program was written that interfaced with our Accounting system to process these checks. More effort is needed in this area to eliminate the tedious manual work being performed by the Cashiers Office personnel.

Planning Unit: Office of Financial Aid

Responsible Person: Director of Financial Aid

Planning Objective: The primary objective of the financial aid department is to develop efficient ways to manage this complex operation and to improve the operation of the student assistance program at Savannah State University with the focus being getting aid to students who cannot afford the expenses themselves. Improving the operation of the student assistance programs in an effort to better serve the students at the University. Reorganize staff to better utilize staff in a more efficient manner.

Action Plan